WPC Software / Application
Right to work records and follow-up reminders
- Right to work records for every worker
- Document expiry reminders at 90, 60 and 30 days
- Change of circumstances with a dated history
- Attendance tracking (audit-ready logs)
2,000+ Trusted Businesses
Sponsor Licence Compliance, All in One Platform
HR Software for UK Employers, Built Around Sponsor Licence Duties
WPC HR gives UK sponsor licence holders one place to stay audit-ready. Monitor Right to Work, visa expiry and reporting duties, backed by IAA-regulated immigration specialists.
Scan to download
the HRMS app
Get the HRMS app
For employers and employees.
The Growing Risk
Sponsor licence revocations more than doubled
142%Increase
4,714 sponsor licences revoked in the 12 months to June 2026
Up from 1,948 in the 12 months to June 2025
Up to £60kCivil penalty
For each illegal worker employed
Payable even where the right to work check was simply done wrong
The compliance gap
Generic HR Software Does Not Protect A Sponsor Licence.
Most HR systems are built for general people management - tracking absences, managing payroll, and storing contracts. They were never designed to handle the specific, time-sensitive obligations that come with holding a UK sponsor licence.
The gap between what your HR software tracks and what the Home Office actually requires is where compliance problems start. And by the time most employers realise the gap exists, it is already a licensing problem.
Missed Deadlines
Reporting duties, visa renewals, and change notifications have strict Home Office windows. Generic HR software has no awareness of these timelines - the deadline passes, and no one is alerted until it’s already a compliance issue.
Weak Evidence Trails
In a Home Office compliance visit, you need a clear, timestamped trail of every right-to-work check, every document, and every worker change. Scattered files and manual records rarely satisfy this standard.
Late or Missed Reporting
Sponsor Management System (SMS) reporting duties - such as a worker changing location, salary, or role - must be logged within 10 working days. Most HR platforms do not track these events or prompt SMS submission at all.
Source: gov.ukDon't wait for the Home Office to find your gaps first.
Book a compliance audit with WPC HR. We'll tell you exactly where you stand - and what to do about it.
500+
Licences supported
IAA
Regulated advice
48hr
Urgent turnaround
Subject to Home Office discretion. All advice is given by IAA-regulated advisers.
One Platform.
Complete Protection.
Software automation + legal expertise » sponsor compliance that never sleeps.
Get AppCompliance Audit
Know Risks Before Home Office Does
- Right to Work evidence file review
- SMS reporting duty compliance check
- Record-keeping assessment (Appendix D)
- Risk report with remediation roadmap
Complete Compliance Visibility
Everything you need to stay audit-ready.
Stop guessing if your HR files are compliant. Your employee records, documents and expiry reminders in one place, so nothing is missed before a Home Office visit.
Free Risk Assessment
Know your risk before the Home Office does.
Our free compliance self-assessment scores your sponsor licence health out of 100 against Home Office criteria, across sixteen questions and five compliance pillars, and shows you exactly what needs your attention today.
The RTW check that stands up in a Home Office audit.
Don't risk a £60,000 fine on a manual passport check. Online share code verification and secure evidence storage give every worker a Right to Work file that holds up, kept in your dashboard.
Source: gov.ukMobile App
Your team, on the go.
GPS clock-in and clock-out, leave requests, rota and documents, on iPhone and Android.
SponsorLicenseCheck - WPC HR
Checked your licence? Now protect it.
Search result
Imperial College Healthcare NHS Trust
Licence Active·London·A-Rating
Active - but is your HR file ready?
Protect itTwo tools. One complete compliance picture.
1
Check status - SponsorLicenseCheck
Monitor the public register. Free forever.
2
Monitor compliance - WPC HR
Fix your internal HR files. From £100 a month + VAT.
3
Expert support - WPC Lawyers
IAA & SRA regulated advice (SRA 8003128).
How It Works
From Setup to Fully Protected in Days
Step 1
Install the System
Set up WPC HR software and mobile app across your team. We provide free onboarding training.
Step 2
Automate Daily Compliance
Employees clock in/out, upload documents, and update details - all feeding into your compliance dashboard.
Step 03
Get Alerted to Risks
Visa and right to work expiry dates are surfaced before they land, with reminders at 90, 60 and 30 days. SMS deadline tracking is coming soon.
Step 4
Expert Support When Needed
Expert support from IAA-regulated advisers is available through a separate retainer.
Free compliance self-assessment
Not sure whether your current setup would pass a compliance review?
Answer a short online questionnaire about your HR processes, right-to-work records and reporting duties, and get a scored report showing where your gaps sit against Home Office expectations. No obligation, no pressure. This is the free self-assessment, not our paid practitioner-led compliance audit.
The self-assessment covers
- Record keeping
- Reporting duties
- Genuine vacancy and salary
- Right to work
- Upcoming rule changes
No obligation - completely free
Instant score, full report by email within 5 minutes
Practitioner audits available separately from WPC
Download the HRMS app
Two apps, one for employers and one for their employees. We will send you to the right one.
Free Tools · No Login Required
Not sure where you stand? Run a free check in under 60 seconds.
Eight free compliance tools for UK employers and sponsored workers. No account required, no upsell - just the information you need to act.
All tools are free and available on workpermitcloud.co.uk/tools - no account required.
Simple, Transparent Pricing
Choose the plan that fits your organisation.
Every plan starts with a 14-day free trial. No hidden fees.
Most Popular
Included in every plan
- Employee records
- Employee self-service
- Leave and holiday
- Attendance, rota and shifts
- Document centre
- Right to work
- Change of Circumstances
- Sponsor licence compliance tools
- Recruitment records
- Work log
- Dashboard and reports
- Mobile apps
- Users and roles
- Onboarding
- Online training
- Support
14-day free trial on every planNo charge until your 14-day trial ends. Cancel anytime.
Need something bespoke?More than 50 employees or several sites? Get a custom quote.Contact Sales
- * WPC Manual Audit is not included in the package
- * Home Office statutory fees shown are not subject to VAT. WPC’s professional service fee, agreed separately, is subject to 20% UK VAT.
- * Initial HR file setup isn’t included - fees start from £750+VAT, depending on staff numbers and company size.
- * No extra pre- or post-compliance visit support if your subscription is under 90 days.
How We Compare
Why Choose WPCHR?
WPC HR
Generic HR + RTW
Spreadsheets
| RIGHT TO WORK CHECKS | |||
Digital Right to Work check | Separate tool, not in the worker record | Manual or basic document upload | |
Expiry reminders | 90, 60 and 30 days before expiry | Manual | |
| SPONSOR LICENCE COMPLIANCE | |||
Sponsor Compliance Dashboard | |||
Worker Activity Tracking (SMS) | Coming soon | Basic | |
Visa monitoring | 90, 60 and 30-day expiry reminders | ||
Reporting duties | Coming soonGuidance on the 10 and 20 working-day events today; tracking inside WPC HR is being built | ||
| EXPERT SUPPORT | |||
IAA-Regulated Advisers on Call Add-on via WorkPermitCloud* | |||
Legal representation Access to SRA-Regulated Solicitors Add-on via WPC Lawyers* | WPC Lawyers (SRA-regulated) represent sponsors facing suspension or revocation | ||
Home Office Policy Updates Add-on via WorkPermitCloud* | Manual | ||
*IAA-Regulated Advisers on Call, Legal representation and Automatic Policy Updates are provided by our sister firms (Work Permit Cloud and WPC Lawyers) and billed separately from your WPC HR package. They are not part of any WPC HR subscription.
The WPC GroupAlready a WPC HR client?
Already a WPC HR client?
Here's everything else we cover.
Most employers need more than HR software. The WPC Group covers every layer - one group, one point of contact.
Sponsor Licence & Visa Applications
IAA-regulated immigration advisers handling sponsor licence applications, Skilled Worker visas, ILR, and self-sponsorship. 1,600+ licences granted.
Sponsor Compliance HR Software
Employee records, right to work records, visa expiry reminders and sponsor duty tools for UK employers. From £100 a month + VAT.
Workforce Acquisition
Sponsor-verified hiring connecting licenced employers with pre-screened international candidates. Recruitment, eligibility checks, and CoS coordination handled.
Legal Defence & Appeals
SRA-authorised solicitors for licence suspensions, judicial reviews, civil penalty appeals, and First-tier Tribunal work. Act within 24hrs.
Payroll, Tax & Accounting
AAT-licensed accountants who understand sponsor salary thresholds, correct NI treatment for sponsored workers, and records that withstand Home Office scrutiny.
UK-MENA Business Expansion
Company formation, cross-border structuring, and expansion support across UK and MENA - including Dubai DMCC setup, UAE visa support, and GCC market entry.
WPC GROUP · UK SPONSOR LICENCE ECOSYSTEM
Every stage of your sponsor licence journey. One group.
The group covers the sponsor licence lifecycle - from HR infrastructure before you apply, to Judicial Review if things go wrong.
6
BUSINESSES
IAA
REGULATED ADVICE
SRA
REGULATED LAW
500+
LICENCES SUPPORTED
One group covering the sponsor licence lifecycle - before application to Judicial Review.
THE JOURNEY
Built backwards. One problem at a time.
Each part of the group exists because clients kept hitting the same wall.
“Can't apply for a licence without a compliant HR system.”
- HR software built around Home Office sponsor duties
- Right to Work checks
- Appendix D record-keeping
- Licence application support
Download the HRMS app
Two apps, one for employers and one for their employees. We will send you to the right one.
See It In Action
A Quick Demonstration of WPC HRMS Software
Watch how WPC HR streamlines compliance, sponsorship management, and employee records - all in one place.
A Quick Demonstration of WPC HRMS Software
WPC HRMS Demo
A Quick Demonstration of WPC HRMS Software
hrms.workpermitcloud.co.uk - Full platform walkthrough
100%
Cloud-based
90/60/30
Day expiry reminders
IAA
Regulated group
FAQ
WPC HR - Frequently Asked Questions
Still have questions?
Our compliance specialists are available to discuss your specific licence setup.
Call 020 8087 2343WPC HR is HR software for UK employers. It keeps records for every employee, sponsored and non-sponsored, with sponsor licence duties built in: right to work records, visa expiry reminders and reporting duties. It is part of the WPC Group.
Any UK employer, from small businesses to multi-site organisations. It is built especially for sponsor licence holders and businesses applying for a licence.
It keeps a file for everyone you employ, sponsored and non-sponsored, and sends reminders at 90, 60 and 30 days before a visa expires, so reporting duties and expiry dates are dealt with before they become a problem and you stay audit-ready for a Home Office visit.
Yes. Many clients keep a general HR tool and use WPC HR for the sponsor licence compliance layer, Right to Work, visas and reporting duties, that generic systems are not built for.
Both. WPC HR is software, and it is backed by IAA-regulated immigration specialists in the WPC Group, with SRA-regulated legal support available when matters escalate.
Plans start from £100 + VAT per month, set by your number of employees, and every plan includes a 14-day free trial.
Yes. Every plan starts with a 14-day free trial, and you can take our free compliance self-assessment to see where you stand first.
Contact
Talk to a compliance specialist
Call for a straight answer today, or send us the details and a specialist will come back to you.
Speak to the WPC HR compliance teamCall020 8087 2343
Calling is the quickest way to reach a specialist. Have your licence details and the number of sponsored workers to hand and we can give you a straight answer on the call.
We reply within 1 working day.
Download the HRMS app
Two apps, one for employers and one for their employees. We will send you to the right one.