WPC Software / Application
Real-Time Compliance Automation
- Right to Work Monitoring with Expiry Alert
- Change of Circumstances Retention
- Attendance tracking (audit-ready logs)
- Hybrid work pattern monitoring
- Document vault with Home Office formatting
2,000+ Trusted Businesses
Sponsor Licence Compliance, All in One Platform
UK Sponsor Licence HR Compliance Software for Sponsored Workers
WPC HR gives UK sponsor licence holders one place to stay audit-ready. Monitor Right to Work, visa expiry and reporting duties in real time, backed by IAA-regulated immigration specialists.
Scan to download
the HRMS app
Get the HRMS app
For employers and sponsored workers.
Get Free Compliance Assessment
The Growing Risk
Sponsor Licence Revocations Reached Record High
44%Rejection Rate
Applications refused or withdrawn
Nearly half of all sponsor applications
The compliance gap
Generic HR Software Does Not Protect A Sponsor Licence.
Most HR systems are built for general people management - tracking absences, managing payroll, and storing contracts. They were never designed to handle the specific, time-sensitive obligations that come with holding a UK sponsor licence.
The gap between what your HR software tracks and what the Home Office actually requires is where compliance problems start. And by the time most employers realise the gap exists, it is already a licensing problem.
Missed Deadlines
Reporting duties, visa renewals, and change notifications have strict Home Office windows. Generic HR software has no awareness of these timelines - the deadline passes, and no one is alerted until it’s already a compliance issue.
Weak Evidence Trails
In a Home Office compliance visit, you need a clear, timestamped trail of every right-to-work check, every document, and every worker change. Scattered files and manual records rarely satisfy this standard.
Late or Missed Reporting
Sponsor Management System (SMS) reporting duties - such as a worker changing location, salary, or role - must be logged within 10 working days. Most HR platforms do not track these events or prompt SMS submission at all.
Source: gov.ukDon't wait for the Home Office to find your gaps first.
Book a compliance audit with WPC HR. We'll tell you exactly where you stand - and what to do about it.
500+
Licences supported
100%
Licence retention rate
48hr
Urgent turnaround
Subject to Home Office discretion. All advice is given by IAA-regulated advisers.
One Platform.
Complete Protection.
Software automation + legal expertise » sponsor compliance that never sleeps.
Get AppCompliance Audit
Know Risks Before Home Office Does
- Right to Work evidence file review
- SMS reporting duty compliance check
- Record-keeping assessment (Appendix D)
- Risk report with remediation roadmap
Legal Retainership
Unlimited Expert Protection
- Dedicated compliance manager
- Unlimited immigration consultations
- Pre-audit preparation
- SMS portal guidance
- Crisis licence defence
Complete Compliance Visibility
Everything you need to stay audit-ready.
Stop guessing if your HR files are compliant. Our dashboard gives you a real-time view of your entire sponsored workforce, flagging missing documents and expiring visas before they become a problem.
Free Risk Assessment
Know your risk before the Home Office does.
Our intelligent risk scoring system constantly evaluates your sponsor licence health against Home Office criteria, highlighting exactly what needs your attention today.
Powered by RightToWork · Included
The RTW check that stands up in a Home Office audit.
Don't risk a £60,000 fine on a manual passport check. Our integrated biometric flow ensures every worker has a verified, legally compliant Right to Work file stored securely in your dashboard.
Source: gov.ukMobile App
Your sponsored workers, compliant on the go.
Give your workers the tools they need to stay compliant. Our mobile app handles GPS clock-ins, absence logging, and instant compliance alerts directly to their devices.
SponsorLicenseCheck - WPC HR
Checked your licence? Now protect it.
Search result
Imperial College Healthcare NHS Trust
Licence Active·London·A-Rating
Active - but is your HR file ready?
Protect itTwo tools. One complete compliance picture.
1
Check status - SponsorLicenseCheck
Monitor the public register. Free forever.
2
Monitor compliance - WPC HR
Fix your internal HR files. From £100/month.
3
Expert support - WPC Lawyers
IAA & SRA regulated advice (SRA B003128).
How It Works
From Setup to Fully Protected in Days
Step 1
Install the System
Set up WPC HR software and mobile app across your team. We provide free onboarding training.
Step 2
Automate Daily Compliance
Employees clock in/out, upload documents, and update details - all feeding into your compliance dashboard.
Step 03
Get Alerted to Risks
Our predictive engine flags reportable changes before deadlines. No more manual tracking.
Step 4
Expert Support When Needed
Upgrade to a retainer for unlimited access to IAA-regulated specialists for complex scenarios.
From setup to audit-ready.
Getting started with WPC HR is straightforward. Most teams are fully migrated to real-time compliance monitoring within 48 hours.
STEP 01
Review your current process
We start by understanding your existing setup - which HR tools you use, how you currently handle RTW checks, and whether your SMS reporting is up to date. Most sponsors discover gaps they did not know existed at this stage.
STEP 02
Set up the right workflows
We configure WPC HR around your workforce - importing your sponsored worker records, mapping visa expiry dates, and setting up automated reporting duty alerts. Most teams are fully migrated within 48 hours.
STEP 03
Monitor in real time
Your compliance dashboard tracks every sponsored worker's right-to-work status, visa expiry, and SMS duty timeline automatically. Alerts surface before deadlines, not after. Your risk score updates as your workforce changes.
STEP 04
Stay audit-ready as circumstances change
When a worker changes role, location, or salary - or when a visa is renewed - WPC HR logs the event, prompts the SMS submission, and updates the audit trail. You are always ready for an unannounced compliance visit.
Free Compliance Audit
Not sure whether your current setup would pass a compliance review?
Our compliance team will review your current HR processes, right-to-work records, and reporting duties against Home Office expectations - and tell you exactly where the gaps are. No obligation, no pressure.
The audit covers
- Right to Work evidence file review
- SMS reporting duty compliance check
- Record-keeping assessment (Appendix D)
- Risk report with remediation roadmap
Reviewed by IAA-regulated specialists
No obligation - completely free
Results within 3 working days
Mock audit included on Enterprise & Elite plans
Download the HRMS app
Two apps, one for employers managing a sponsored workforce and one for sponsored workers. We will send you to the right one.
Free Tools · No Login Required
Not sure where you stand? Run a free check in under 60 seconds.
Eight free compliance tools for UK employers and sponsored workers. No account required, no upsell - just the information you need to act.
All tools are free and available on workpermitcloud.co.uk/tools - no account required.
Simple, Transparent Pricing
Choose the plan that fits your organisation.
All plans include a complimentary two-week Free trial allocation. No hidden fees.
Professional
£100
1-10 users/ month
Features
- Digital Right to Work Check
- Employee database
- Change of Circumstances
- Attendance
- Holiday
- Reporting duties
- Cloud storage
- Mobile App
- Dashboard reports
- Access to online training
- Free Consultation
- Dedicated Relationship Manager
- Reporting duties as a licensed sponsor
Most Popular
Enterprise
£250
1-30 users/ month
Features
- Digital Right to Work Check
- Employee database
- Change of Circumstances
- Attendance
- Holiday
- Reporting duties
- Cloud storage
- Mobile App
- Dashboard reports
- Access to online training
- Free Consultation
- Dedicated Relationship Manager
- Reporting duties as a licensed sponsor
Elite
£350
1-50 users/ month
Features
- Digital Right to Work Check
- Employee database
- Change of Circumstances
- Attendance
- Holiday
- Reporting duties
- Cloud storage
- Mobile App
- Dashboard reports
- Access to online training
- Free Consultation
- Dedicated Relationship Manager
- Reporting duties as a licensed sponsor
RightToWork Biometric RTW checks included free
- * WPC Manual Audit is not included in any of the WPC HR packages
- * Home Office statutory fees shown are not subject to VAT. WPC’s professional service fee, agreed separately, is subject to 20% UK VAT.
- * Initial HR file setup isn’t included – fees start from £750+VAT, depending on staff numbers and company size.
- * No extra pre- or post-compliance visit support if your subscription is under 90 days.
- * Employers will receive a complimentary allocation of checks based on their company size for an initial two-week period. After this time, employers will be required to pay for each additional check conducted.
How We Compare
Why Choose WPCHR?
WPC HR | Generic HR + RTW | Spreadsheets | |
|---|---|---|---|
| RIGHT TO WORK CHECKS | |||
Digital RTW Biometric Identity Verification | +£10/checkManual or basic document upload | ||
Home Office Share Code Sync | Basic | ||
Automated Expiry Reminders | Manual | ||
| SPONSOR LICENCE COMPLIANCE | |||
Real-time Compliance Dashboard | |||
Worker Activity Tracking (SMS) | Basic | ||
Visa monitoring | Automated 90/60/30-day alerts | ||
Reporting duties | Expert assistance with Reporting duties such as Per-worker change tracking with SMS submission alerts | ||
Mock Audit Readiness Score | |||
| EXPERT SUPPORT | |||
Salary mismatch checks | WPC Accountants verify RTI submissions against sponsored worker salaries | ||
IAA-Regulated Advisers on Call | |||
Legal representation Access to SRA-Regulated Solicitors | WPC Lawyers (SRA-regulated) represent sponsors facing suspension or revocation | ||
Automatic Policy Updates | Manual | ||
The WPC GroupAlready a WPC HR client?
Already a WPC HR client?
Here's everything else we cover.
Most employers need more than HR software. The WPC Group covers every layer - one group, one point of contact.
Sponsor Licence & Visa Applications
IAA-regulated immigration advisers handling sponsor licence applications, Skilled Worker visas, ILR, and self-sponsorship. 3,000+ licences approved.
Compliance Software + Immigration Experts
Real-time monitoring, visa expiry alerts, RTW verification, and sponsor duty tracking - backed by a named immigration adviser. From £100/month.
Workforce Acquisition
Sponsor-verified hiring connecting licenced employers with pre-screened international candidates. Recruitment, eligibility checks, and CoS coordination handled.
Legal Defence & Appeals
SRA-authorised solicitors for licence suspensions, judicial reviews, civil penalty appeals, and First-tier Tribunal work. Act within 24hrs.
Payroll, Tax & Accounting
AAT-licensed accountants who understand sponsor salary thresholds, correct NI treatment for sponsored workers, and records that withstand Home Office scrutiny.
UK-MENA Business Expansion
Company formation, cross-border structuring, and expansion support across UK and MENA - including Dubai DMCC setup, UAE visa support, and GCC market entry.
WPC GROUP · UK SPONSOR LICENCE ECOSYSTEM
Every stage of your sponsor licence journey. One group.
The group covers the sponsor licence lifecycle - from HR infrastructure before you apply, to Judicial Review if things go wrong.
6
BUSINESSES
IAA
REGULATED ADVICE
SRA
REGULATED LAW
500+
LICENCES SUPPORTED
One group covering the sponsor licence lifecycle - before application to Judicial Review.
THE JOURNEY
Built backwards. One problem at a time.
Each part of the group exists because clients kept hitting the same wall.
“Can't apply for a licence without a compliant HR system.”
- UKVI-compliant HR software
- Right to Work checks
- Appendix D record-keeping
- Licence application support
Download the HRMS app
Two apps, one for employers managing a sponsored workforce and one for sponsored workers. We will send you to the right one.
See It In Action
A Quick Demonstration of WPC HRMS Software
Watch how WPC HR streamlines compliance, sponsorship management, and employee records - all in one place.
A Quick Demonstration of WPC HRMS Software
WPC HRMS Demo
A Quick Demonstration of WPC HRMS Software
hrms.workpermitcloud.co.uk - Full platform walkthrough
5 min
Setup time
100%
Cloud-based
Live
Real-time alerts
UKVI
Compliant
Social Proof
Trusted by Businesses Who Can't Afford to Get It Wrong
The Home Office made an unannounced visit. We had every record ready in minutes. WPCHR’s dashboard showed us exactly what they needed-zero deficiencies found…
LA
Leslie Alexander
CTO, Nexus Digital Solutions
Before WPCHR, we were drowning in Excel spreadsheets. Now our team uses the mobile app, and everything flows into one audit-ready system. We’ve saved 15 hours per week…
JJ
Jacob Jones
Managing Partner, Hughes & Co Accountants
We used to pay £4,000+ for emergency immigration advice. With the retainer, we get unlimited consultations and software for less than one junior HR admin…
JW
Jenny Wilson
Civil Engineer
FAQ
WPC HR - Frequently Asked Questions
Still have questions?
Our compliance specialists are available to discuss your specific licence setup.
Call 020 8087 2343WPC HR is UK sponsor licence HR compliance software for sponsored workers. It gives sponsor licence holders one place to track Right to Work, visa expiry and reporting duties, backed by IAA-regulated immigration specialists. It is part of the WPC Group.
Any UK business that holds, or is applying for, a sponsor licence and employs sponsored workers, from small sponsors to large multi-site employers.
It monitors your sponsored workforce in real time, flagging compliance gaps, expiring visas and reporting duties before they become a problem, so you stay audit-ready for a Home Office visit.
Yes. Many clients keep a general HR tool and use WPC HR for the sponsor licence compliance layer, Right to Work, visas and reporting duties, that generic systems are not built for.
Both. WPC HR is software, and it is backed by IAA-regulated immigration specialists in the WPC Group, with SRA-regulated legal support available when matters escalate.
Plans start from £100 + VAT per month based on your number of sponsored workers, and every plan includes a two-week free trial. See the Pricing page for full details.
Yes. Every plan includes a two-week free trial, and you can book a free compliance assessment to see where you stand first.
Download the HRMS app
Two apps, one for employers managing a sponsored workforce and one for sponsored workers. We will send you to the right one.